Construction proposals are sample designs, drawings, diagrams, schedules, and data that can be used to monitor progress and materials used in a project. Many people seem to think that construction bids are only used during the pre-construction phase, but honestly, they are needed from then until the end of the project.
There is no set schedule for when construction proposals need to be submitted, but they are typically done weekly, monthly or when new documents are needed. Documents should always be sent along with work proposals, as this makes it easier for those who analyze them to know what is happening. Of course, people can also attach soil samples, warranty samples, product data, manufacturer brochures and other technical data to these submissions.
During the pre-construction phase, most construction proposals will include the following:
- 1. Preliminary schedule with cost: A preliminary schedule is essential for mapping the sequence of activities and estimating the time required to complete each stage of the project. Additionally, loaded cost provides a detailed financial projection, showing how resources will be allocated over time and ensuring the project remains within budget.
- 2. Quality Control Assessment Plan: Quality is a crucial aspect in any construction project. A quality control assessment plan establishes the criteria and procedures to ensure that the materials used meet the required standards and that all stages of the construction process are carried out accurately and efficiently.
- 3. Environmental protection plan: With growing awareness of the importance of sustainability, construction projects must include plans to protect the environment. This may involve measures to minimize environmental impact, ensure the conservation of natural resources and comply with local and national environmental regulations.
- 4. Accident prevention plan: Workplace safety is an absolute priority in any construction project. An accident prevention plan identifies potential risks associated with the project and establishes protocols and preventative measures to ensure the safety of all workers and visitors on site.
Of course, as mentioned above, there may be several other types of information submitted along with construction proposals, depending on the type of project and what is stipulated in the contract.
All of this documentation is designed to ensure that there are no installation, programming, safety, or materials issues. Construction proposals also provide intricate details that are often omitted in the original documentation.
Each construction presentation review allows workers to review and consider whether the information provided checks and balances what needs to be done. This is important because it guarantees that the result will achieve the objectives that the owner needed.
There is no set rule about what needs submission form review for each construction specialty, and because each project is different, architects and engineers typically define what they want and need for each. Most of the time, construction proposals will include the information listed above, but it is not uncommon for architects and engineers to expect more proposals for certain projects.
There are some things that do not require construction submission review and these include certificates, design data, inspection reports, test reports and manufacturer's instructions. This is good news for those who are typically buried under piles of submission reviews when they arrive at work each day.
Construction proposals need to be reviewed and accepted by clients, and every contractor expects their clients to do this quickly so that work does not have to be interrupted unnecessarily. In fact, this should be mentioned during contract negotiations so everyone knows the importance of these forms and what can happen if they are not responded to in a timely manner.
The basic way to keep track of the numerous construction bids required for each construction project is to use a bid log. Most people use Excel spreadsheets for this, but due to advances in technology, it is not uncommon for some people to use software systems.
Construction proposals should always be included in the project schedule, as they show what work is pending and whether the proposal has been approved or not.
There will always be problems on construction sites and this even includes problems with construction proposals. These issues will challenge the team of workers and the necessary actions will have to be taken to keep everything on track and on schedule.
The worst problems that could cause future litigation include:
Incomplete presentation schedule or absence of a schedule
- Contractors Formal: Lack of a detailed schedule or delivery of an incomplete schedule by contractors can result in significant project delays, disagreements over deadlines and responsibilities, and potentially contract disputes.
- Distribution of construction proposals not reviewed by contractors: When contractors distribute construction proposals that have not been properly reviewed or verified, there is a risk of errors, omissions or discrepancies in the documents. This can lead to enforcement issues, additional costs, and disputes over liability.
- Shipments with Unauthorized Product Substitutions: If product substitutions are made without proper authorization or compliance with project specifications, it may result in quality issues, inferior performance, and disputes between contracting parties over liability and additional costs.
- Completion of work before construction proposal review: When work is completed before the construction proposal is fully reviewed and approved, compliance, quality and safety issues may arise. This can result in rework litigation, contractual penalties, and liability for damages.
- Reduced architect submission review time: Inadequate architect submission review time can lead to undetected errors or omissions, as well as delays in approving important documents. This can lead to disputes between contracting parties about delays and liabilities.
- Late receipt of submissions by teams: When teams receive submissions later than scheduled, this can result in delays in the execution of work, coordination difficulties, and potential conflicts between contracting parties regarding deadlines and responsibilities.
Many of these issues can be avoided by properly preparing contracts with specific construction submission requirements, as mentioned above. Once everything is written, review of drawings and construction proposals must be completed as stipulated in the contract. There should also never be a review of a presentation that is not within the contract, as this could be a potential liability in the future.
Construction proposals can be brutal, but if done properly and only when necessary, they can be quite instrumental in the success of the project being completed. Of course, because construction is never that simple, every construction worker knows there will be a snag in the plans somewhere. However, we hope that the construction proposals will resolve the issue before it gets out of control and completely halts work until the issue can be resolved.
